NJR Partners uses artificial-intelligence tools in running the firm. We say so here because we think our clients and investors should know, and because the way we use them is part of how we work.
What we use them for
Drafting and checking documents; keeping our records and registers; reconciling accounts and monitoring portfolios; preparing notes of meetings; research; and checking our own compliance continuously rather than once a year. Much of our compliance function runs this way, with every action logged and reviewed.
What they do not do
No AI tool makes a decision that affects a client, an investor or the Master Trust. Investment decisions, advice, payments, and anything that leaves the firm are decided, reviewed and approved by a person. Where AI produces something that becomes a firm record, a person reviews it before it is relied on.
Your information
What we commit to. We do not give an AI tool access to information it does not need for the task. Every tool is approved before we use it and recorded in our register of approved systems with its data-handling terms, and the access it has to our systems is set at the source and recorded. Identifiers such as tax file numbers and identity documents are held separately, with access restricted to the people who need them, and are not entered into AI tools. Material we receive from others on conditions — from lawyers, counterparties or data rooms — is handled on those conditions. Everything an AI tool drafts that leaves the firm is reviewed and sent by a person, and no AI tool sends, publishes or deletes anything.
What we currently do. We record the plan and the settings of every tool we use, choose settings that keep our information out of model training and hold retention to the minimum each provider offers, check them at least quarterly, and move to a stronger plan or setting as one becomes available to a firm of our size. We are moving the identifiers described above to encrypted storage. Some processing takes place outside Australia, in the United States, under those terms.
What these undertakings are worth. A provider's commitments on training use and retention are that provider's undertakings, and several — including zero data retention — are expressed as commercially reasonable efforts rather than guarantees. We record what each provider actually promises rather than assume it, and we choose what we put into these tools accordingly.
This will change. These tools, and the terms attached to them, move quickly. This statement describes our position as at the date on it. We keep the current version on this page, we retain the earlier ones, and where a change materially affects how your information is handled we will tell you directly rather than leave it here to be found.
Meetings
We do not record or transcribe a meeting without the agreement of everyone in it. Our privacy policy explains how we ask.
Questions
If you would like to know which systems hold your information, or have any question about our use of AI, write to privacy@njrpartners.com.
This statement is version 1.1 and took effect on 14 September 2026. It is reviewed at least annually, and whenever the tools we use or the terms attached to them change materially. The version on this page is the current one.
N. J. Renton & Partners Capital Pty Limited (AFSL 337724, ABN 44 092 545 714), trading as NJR Partners. 6/72 Pitt Street, Sydney NSW 2000.